Lunch Garden runs multiple locations, each with their own flexible team. For owner Stéphanie from Lunch Garden Tienen, that flexibility meant one thing: a lot of paperwork in the evening & weekends: Dimona declarations, contracts, hour reconciliation,… Digital scheduling and automatic payroll processing changed that.
Lunch Garden is a multi-location lunchroom and café chain in Belgium. Each location runs with a small core team and flexible staff: part-timers, flexi-jobbers, and students who work shifts around busy periods. Like most hospitality operations, the HR challenge is not the people side, it is the admin side. Stéphanie, the owner, was spending her evenings and weekends on Dimona declarations, contracts, and hour reconciliation — work that had nothing to do with running a restaurant.
“Every evening, I’d find myself doing Dimona declarations and hour reconciliation. It was work I had to do, but it took time away from actually running the restaurants.”
Stéphanie Verdoot Manager Lunch Garden Tienen
Lunch Garden implemented bookU's time registration and planning & scheduling, integrated directly with their payroll partner Acerta. One connection solved three separate jobs.
Employees clock in and out through the app
No more manual hour sheets. The bookU Timer app records start, break, and end times automatically. The owner sees real-time presence on the floor.
Digital contracts, automatic filing
Students & flexi's sign contracts in the app. Everything is documented and stored, no paperwork.
Dimona declarations flow automatically
Dimona is generated automatically and from actual registered time, not guesses or manual lists.
Payroll is accurate
Wages are calculated from registered hours, and payroll data goes straight to your payroll partner. No re-entry, no errors, no end-of-month panic.
Staff communicate through the app
Schedules, shift changes, absences — everything is in one place. Employees check the bookU Staff app; the owner has full visibility.
| Area | Before bookU | With bookU |
|---|---|---|
| Time registration | Manual registraties | Automatic via Timer app |
| Contracts | Paper, manually filed | Digital, auto-signed and stored |
| Dimona declarations | Manual, late, error-prone | Generated automatic from actual hours |
| Payroll input | Manual entry, manual corrections | Flows from bookU to payroll partner |
| Compliance risk | High (late Dimona, gaps) | Low (automatic, accurate) |
| Schedule visibility | Scattered across conversations | One app, real-time |
| Stéphanie's admin time | 2–3 hours per week | Minimal |
| Error rate | High (manual processing) | Low (automation) |
| Month-end stress | Dimona rush, hour reconciliation | Routine, automatic |
| Owner's focus | Paperwork | Running the restaurant |
“Before bookU, I had to do so much paperwork. Now employees just clock in, sign their contract, and everything is in order immediately.”
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