Zero manual input
Hours registered via the Timer app land in your bookU Portal automatically & correctly encoded, ready to process. No double entry, no typos, no end-of-month stress.
Why it works
Compliant by default
Contracts signed digitally at clock-in, Dimona declarations filed automatically. And the bookU Timer app already meets the mandatory digital time registration requirement coming into force in 2027. Switch now and you’re ahead of the deadline.
From time clock to payslip in a few clicks
Validated hours, processed with the correct performance codes, absence codes, and overtime rules, sent to your payroll partner in a few clicks. The “we’ll fix it on the next payslip” conversation stops here.
Digital time clock
Simple, accurate time registration
- Quick setup 01
Download the bookU Timer app on a tablet or smartphone, place it in your business, and your team can start clocking in straight away. Available in the App Store and Google Play.
- Error-free time registration 02
Employees find their name and enter their personal PIN at the start and end of every shift. Hours register live in your bookU Portal. No manual input, no errors.
- Double verification 03
Activate the optional camera alongside the PIN for extra certainty. Always know exactly who clocked in, even when you’re not on site.
- Digital signature at clock-in 04
Students and flexi-workers sign their contract digitally the moment they clock in via the Timer app. Never anyone on the floor without a signed contract.
- Late and forgotten clock-out alerts 05
Get a notification when an employee is late or forgets to clock out. A complete, real-time picture of who’s on the floor. Always.
Leave & absence management
Leave requests and absences all managed in one place.
- Leave and sick days via the Staff app 01
Employees request leave or report sick directly via the bookU Staff app. They also check their holiday balance, overtime, and other counters, without asking you.
- Absence overview and approval 02
Check all leave requests in one clear overview in the Portal. Filter by employee, period, or absence type. Approve or decline in one click. No back and forth.
- Flexible calendar types 03
Configure the absence types that apply to your business: annual leave, ADV days, overtime counters, parental leave, sick leave, and more. Check the remaining balance per employee directly from their profile. Always up to date, always accurate.
- Automatic absence processing 04
Absences are automatically included in month-end performance processing and exported to your Payroll partner. No extra action required.
Performance processing
Validated hours. Correct rules applied.
- Detailed performance review 01
Compare registered hours with planned shifts at a glance, per employee, down to the minute. Correct manually where needed before sending anything to your social secretariat.
- Flexible views 02
Review and approve performance per day, week, or month, whichever view fits your workflow.
- Smart rounding 03
Round time registrations according to your company agreements, or use the standard settings. bookU applies them consistently across your entire team.
- Automatic encoding 04
After validation, time registrations are encoded automatically with the correct rules: overtime settings, performance codes, absence codes and more. Fewer errors, cleaner payroll.
- Send performance data to your payroll partner in a few clicks 05
All validated performances, encoded correctly, sent to your social secretariat in a few clicks. In the exact format their payroll system expects. Directly integrated.
From clocking in to zero admin
The biggest win was the time & rest it gave us back.
Alexis runs Take Five, an espressobar in Ghent, the kind of small business that lives or dies by its team of students, flexi-workers, and weekend baristas. Before bookU, every new shift meant another Dimona declaration to file with the RSZ, another contract to chase, another late-night admin session that ended in dread. “I had literal nightmares about Dimonas,” he says. “Every student, every flexi-worker, another action I had to take. I thought I’d be chained to this for the rest of my life.”
Now, the moment someone clocks in on the Timer app, the contract generates and the Dimona files itself. Take Five’s biggest weekend used to be Alexis’s worst Saturday morning. Now it’s just a busy day.
Proof from the floor
100%
“The integration between bookU and the payroll partners is a huge time-saver. Registered hours flow directly to payroll processing. No re-entry, no errors, no month-end panic.”
Laura De Bever
Store Manager
More to discover
Every workforce capability, connected. Grom planning to payroll prep.
Frequently asked questions
bookU is available in three packages, Light, Medium, and Standaard, starting from €87/month for up to 30 employees. Each package includes a different set of modules, so you only pay for what you need. View all packages and pricing here.
Most SMEs are fully up and running within a month. Our onboarding trajectory, a set of focused one-hour sessions tailored to your package, is handled entirely by our team, from account configuration to training. By week three, most customers are already running their full planning and time-registration flow. View our onboarding packages and pricing here.
Using KMO Portefeuille? You can recover up to 30% of your onboarding costs.
Just a laptop or computer for your bookU Portal, and a smartphone or tablet to install the Timer app for your employees. No hardware needed, no proprietary device.
