One channel for your entire team
No WhatsApp groups, no phone calls, no scattered emails. Permanent staff and flexible workers communicate through the same app: clear, consistent, and always traceable.
Less back-and-forth. More done.
Real-time, always
Planning, shifts, leave requests, last-minute changes: everyone stays up to date via the Staff app, the moment something changes.
More overview. Engaged team.
Employees find their schedule, hours, and counters themselves in the app. More overview for your team, engaged workers.
Planning & updates
Your team always in the loop, in real time
- Check the planning via the app 01
Employees see their full planning on their smartphone: shifts, hours, and location, always available and always up to date. No printed rosters, no scattered messages.
- Real-time notifications when planning changes 02
Last-minute change to the schedule? Employees get a notification in the Staff app the moment you make it. No miscommunication, no missed shifts, even very last minute.
- View time registrations 03
Employees see their registered hours directly in the app. Transparent for everyone, fewer questions for you.
Shifts & availabilities
Build your pool. Fill your shifts.
- Submit availabilities 01
Flexi-workers and student workers submit their availabilities via the Staff app. You see it instantly on the planning screen. Always an accurate view of who’s free.
- Invite and confirm shifts 02
Invite employees to a shift from the Portal. They get a notification and accept or decline with one tap in the app. Set the rules yourself: first to respond gets the shift, or you approve manually, you decide.
- Fill last-minute shifts 03
Need an extra pair of hands at short notice? Send a targeted invitation to available employees. Nobody free? Publish the shift directly to Nowjobs or Randstad.
For permanent staff
Leave requests, absences, and counters, handled via the app
- Request leave 01
Permanent employees request leave via the Staff app. You approve or decline in the Portal with one click. Once approved, it shows up on the planning screen immediately.
- Report absence 02
Employee called in sick? They report it via the app. You see it straight away in the Portal and can adjust the planning accordingly.
- Check counters 03
Holiday balance, overtime, ADV days,… employees check their own counters directly in the app. Fewer questions, more overview for everyone.
- Update their profile 04
Employees update their own details via the app such as address, phone number, bank account,… Less manual work for you.
Proof from the floor
“The biggest advantages? Time saved on planning and administration, plus accuracy on Dimonas and contracts. The team loves the Staff app too. They see their hours and tasks immediately”
Lieselot
Lot's Flower Art
FAQ
bookU is available in three packages, Light, Medium, and Standaard, starting from €87/month for up to 30 employees. Each package includes a different set of modules, so you only pay for what you need. View all packages and pricing here.
Most SMEs are fully up and running within a month. Our onboarding trajectory, a set of focused one-hour sessions tailored to your package, is handled entirely by our team, from account configuration to training. By week three, most customers are already running their full planning and time-registration flow. View our onboarding packages and pricing here.
Using KMO Portefeuille? You can recover up to 30% of your onboarding costs.
You can perfectly use bookU in combination with a staffing agency. bookU integrates with major Belgian staffing partners (Nowjobs & Randstad) too. Publish open shifts to your agency directly from your bookU Portal. The platform handles the worker either way, direct hire or agency placement, same workflow, same Timer app, no administration handling.
For students, bookU automatically generates a daily contract. For flexi-workers, a framework agreement can be set up. Every contract is created with the correct information and signed digitally when the flex-worker or student clocks in via the Timer app. No more paperwork, no chasing, never anyone on the floor without a signed contract.
The platform files them automatically. When a flex-worker or student clocks in, bookU generates the right contract type and submits the corresponding Dimona declaration to the RSZ at the moment the shift starts. No manual filing. No Saturday-morning panic.
Yes, directly. We have a lot of integrations. Acerta, Partena, Loonburo, The payroll Office and Liantis actively recommend bookU to their customers. At month-end, your validated performance data flows from bookU to your social secretariat in one click, in the format their payroll system expects. If you’re on a smaller social secretariat, ask, we add new integrations regularly.
bookU is used across a wide range of sectors: hospitality (cafés, restaurants, hotels), retail, bakeries & butchers, industry, and SMEs in general. Whatever your sector, if you manage a mix of permanent staff, flexi-workers, or students, bookU is built for you.
