Save time, every week
From scheduling to payroll, without manual handovers, phone calls, or spreadsheets. Less admin means more time for what actually matters: running your business.
Planning
From WhatsApp roster to digital schedule
- Schedules 01
Build clear weekly schedules for your permanent team. Employees see their shifts, hours, and location in real time via the Staff app. Leave requests are managed in the same view.
- Availabilities 02
Flex workers and students submit their availability via the Staff app. You see it instantly in the Portal. Need someone last-minute? Send a targeted shift invitation and the first to respond gets the shift. No more calling around.
- Labour cost management 03
Plan smarter by seeing the hourly cost of each employee while you schedule. Optimise staffing levels before the shift starts, not after the payslip arrives.
Time registration
From time clock to social secretariat, in a few clicks
- Digital time clock 01
Install the bookU Timer app on a tablet or smartphone. Employees clock in and out by code. Hours register live in your bookU Portal. Available in the App Store and Google Play, no expensive hardware needed.
- Leave & absence management 02
Employees request leave or report sick directly via the Staff app. You approve or decline in your bookU Portal. Balances for leave, illness, and other absences update automatically, always an accurate overview for your permanent team.
- Performance processing 03
Validated hours, processed with the correct performance codes, absence codes, overtime settings, and encoding rules — are sent to your social secretariat in one click. Payroll runs clean. The “we’ll fix it on the next payslip” conversation stops happening.
Administration
Compliant without thinking about it
- Employee management 01
All employee data in one place. Manage profiles, and keep everything up to date, without switching between systems. Thanks to direct integrations with your payroll partner, employee data syncs automatically — enter it once in bookU, and it’s available at everywhere.
- Contracts 02
bookU generates the right contract type automatically for your flex-worker or student. They sign digitally when they clock in via the Timer app. No more paperwork, and never a student or flexi-worker at work without a signed contract.
- Dimona declarations 03
Filed automatically to the RSZ when a student or flex worker clocks in via the bookU Timer app, or when a shift is planned. If someone works longer than scheduled, the Dimona is adjusted in real time. No more missed declarations, no more corrections after the fact.
Why you should start
Always compliant
Contracts generated automatically, Dimonas filed in real time, performance data processed with the correct encoding rules. No stress, no corrections, no surprises. Just peace of mind.
One clear overview
Your entire workforce, permanent staff, flexi-workers, and students are planned, tracked, and processed in one place. Always up to date, always in control.
A REAL CUSTOMER SAYS MORE
The Take Five story
“I had literal nightmares about Dimonas.”
Alexis runs Take Five — an espressobar in Brussels, the kind of small business that lives or dies by its team of students, flexi-workers, and weekend baristas. Before bookU, every new shift meant another Dimona declaration to file with the RSZ, another contract to chase, another late-night admin session that ended in dread. “I had literal nightmares about Dimonas,” he says. “Every student, every flexi-worker, another action I had to take. I thought I’d be chained to this for the rest of my life.” With bookU, the Timer app catches the hours, contracts generate automatically, and the Dimonas file themselves. Take Five’s biggest weekend used to be Alexis’s worst Saturday morning. Now it’s just a busy day.
“ We make far fewer mistakes now, Dimonas, contracts, payroll prep: it all just happens the way it should.”
Lieselot
Lot's Flower Art
FAQ
bookU is available in three packages, Light, Medium, and Standaard, starting from €87/month for up to 30 employees. Each package includes a different set of modules, so you only pay for what you need. View all packages and pricing here.
About a month for a typical SME. Our team handles the full setup, from account configuration to training. Most customers are running their full planning and time-registration flow by week three. View our onboarding packages and pricing here. Eligible for KMO Portefeuille? You can recover up to 30% of your onboarding costs.
Use both. bookU integrates with major Belgian staffing partners (Nowjobs & Randstad) too. Publish open shifts to your agency directly from your bookU Portal. The platform handles the worker either way — direct hire or agency placement, same workflow, same Timer app, same payroll prep.
For students, bookU automatically generates a daily contract. For flexi-workers, a framework agreement can be set up. Every contract is created with the correct information and signed digitally when the flex-worker or student clocks in via the Timer app. No more paperwork, no chasing, never anyone on the floor without a signed contract.
bookU is used across a wide range of sectors: hospitality (cafés, restaurants, hotels), retail, bakeries & butchers, industry, and SMEs in general. Whatever your sector, if you manage a mix of permanent staff, flexi-workers, or students, bookU is built for you.